Data is now at the heart of many businesses, so keeping it secure is vital to continuity
As electronic data replaces old filing systems and physical folders that used to line the walls of offices become a thing of the past, properly protecting information is no longer as simple as the old-fashioned lock-and-key measure.
With companies now holding endless records of money transfers, business deals and activity logs in electronic document storage, keeping these details safe is a far more complex process than in the past, yet is just as important given the value and sensitive nature of such files.
Indeed, with many businesses now relying on internet and server systems to store, transfer and protect their data, one expert believes that keeping this safe is integral to a company’s continuity and survival as it is at the centre of their activity.
"Data is increasingly becoming the crown jewels of any business. Keeping the crown jewels safe is of paramount importance," said Alex Rabbetts managing director of Migration Solutions.
Considering that secure online backup systems can keep a business’s information safe while at the same time filing it away in a digital network that is easily accessible to workers, it appears that taking advantage of such a service can serve to guarantee a company’s security and defend against any harmful breaches.
While the world of virtual data now seems to dominate, not all details are processed electronically, so scanning documents and then storing them on servers could be another means for a company to keep its records together on one system.
"From a logical perspective, up to date anti-virus software and strong firewall policies will protect against external threats," Mr Rabbetts added.
In this respect, properly installing software designed to defend a company’s data could be vital to keeping the new ‘crown jewel’ of businesses safe.
And protecting server rooms is also deemed important as, according to the expert, the risk of internal theft is another potential risk factor to consider.
"If the servers are housed in your own data centre or computer room, make sure you know who has access to it," he said.