Looking for Advice on Document Scanning Services?

We scan any document size. We support OCR. The digital output is indexed, searchable and provided on DVD, via secure FTP, email or delivered via our online document management system. Dajon provides:

• Flexible, competitive pricing - no hidden costs
• Commercial viability - we understand the economics
• Support for many different document types including; large format and colour scanning
• Security for commercially sensitive documents
• Established, reliable provider, ISO accredited
• Complete solution - full life cycle document; collection, scanning, storage, management & destruction

We find that many organisations can release considerable cost savings through a carefully planned and considered digital filing strategy. Let us help you identify these potential cost savings.

What is Document Scanning?

In the age of computer technology, more and more businesses are using document scanning solutions to convert their paper files into digital copies that are easier to store, locate and handle.

Dajon Data Management offers services for digitizing actual files to help your organisation reduce its dependency on paper and move to a greener, more cost-effective computer-based model of filing.

Using high quality paper scanning technology, we can convert images of your paper files into digital pictures, which can be indexed and referenced for instant access by all members of your team.

Once we've scanned your documents, we can load them onto external hard drives, burn them to CD or DVD, or store them securely on our servers and electronic document management systems.

We can return your paper files to you, dispose of them or store them in one of our long-term storage facilities.

Saving Time, Space and Money

A paperless office has numerous benefits to you as an organisation, not least the ability to save time, money and valuable office space by getting rid of your original paper documents or holding them offsite.

One of the most obvious advantages is the reduced cost of handling, storing, updating and duplicating paper copies, and in some cases reproducing lost files.

Because digital documents can be tracked down quickly using a comprehensive indexing system, you'll also enjoy improved efficiency as your employees spend less time trawling through filing cabinets to track down information.

Similarly, having important paperwork scanned could help you boost customer service by enabling quicker location of files and extraction of key details using a simple click of a mouse.

Switching to digital filing also allows you to free up space in your premises, eliminating the need to extend or move.

Environmental Benefits

Even if your business is committed to recycling, adopting a paperless filing model will have far less of an impact on the environment than storing everything in physical cabinets.

Indeed, relying on paper files often means duplicating copies, which leads to wasted paper and energy. It could also have serious implications for data security if paper copies are mislaid.

By scanning your documents and creating a document management system that provides instant and simultaneous access to key files, you can do your bit for the environment and save money at the same time.

Companies that can demonstrate a clear commitment to green issues can also enjoy reputational benefits, so a document scanning service could make business sense as well as environmental sense.

Disaster Recovery

There can be nothing more damaging to a business than a substantial loss of data, and organisations still referring to paper documents run a serious risk of losing everything in the event of a major disaster.

Scanning documents means files will never be lost to administrative errors, computer breakdowns or unforeseen incidents like fires, floods and attacks on your business premises.

Multiple file copies can be held in various location, both online and offsite, so even if your offices are burnt to the ground and your computer hardware is destroyed, your documents will be safe in secure location elsewhere.

What's more, storing documents in digital form can aid compliancy and help you save on audit expenses. For example, when supporting documentation is needed for litigation or tax matters, having instant access to information digitally could help you avoid penalties for late filing or lost records.

Remote Working

For many businesses, it's rare for all their employees to be in one central office location at any one time. Increasingly people are working from home, travelling to meetings and visiting client sites.

A mobile workforce needs access to important documents offsite, which is virtually impossible if everything is stored on paper in one place. Document scanning provides a simple solution.

Digital files can be accessed, emailed and printed instantly via the internet, no matter where your colleagues and employees are based, keeping them in the loop and enabling them to work effectively at all times.

Similarly, document scanning enables workgroup collaboration, as one digital file can be viewed simultaneously by a number of individuals, unlike paper documents.

What Dajon Data Management Can Do For You

As UK document scanning company, we can provide you with a bespoke data scanning service to meet your exact requirements, whether you're a small business based in Devon with ten employees or a multinational organisation in London or Manchester.

We have a wide variety of office document scanning solutions for all document types and sizes in both black and white and colour and we have ISO accreditations for both quality and environmental protection capabilities.

Your files can be converted into most common formats, including JPEG, TIFF and PDF, and indexed in accordance with a range of referencing requirements, such as file type, customer name, data, location etc.

Your newly scanned high resolution documents can easily be held alongside your existing digital files within your paperless office, so updating them is quick, easy and hassle-free.

We offer a complete solution, including document storage and online and offsite backup to help you eliminate paper from your office for good.

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To discuss your document scanning requirements and to obtain a quote, call us now on 020 7732 3223 or contact us online and request a callback.