Property Management Workflow Automation

Make your working life simpler with our digital transformation journey for property management.

Automate the everyday so your team can focus on key tasks

Processing the paperwork that goes with managing properties can be a time-consuming headache. Invoice handling, lease, safety certificates and other essential document management can become a full-time job. Yet with the right automated technology and processes, it needn’t be.

Our automated property management systems allow you to take control of your workflow, minimising time lost to time stealers like data entry, and freeing up managers to focus on customer service and delivery.

Property Management Automation

Our bespoke property management workflow automates data entry and streamlines your processes so invoices can be routed to the right member of your team at the right time, every time. This leads to reduced errors, reliable digitised paperwork and instant access, wherever necessary. 

These property management and workflow automations can also be designed with compliance in place to help manage risk and correct handling.

All of this means you can get more done in less time. Our business process specialists will work with you to automate your business processes, saving you time and money and freeing your staff up for more productive tasks. Our easy-to-use cloud-based software is accessible on any device anytime, taking the stress out of property management.

Business Process Designer

Tell us how you want your work done and we can help you design the process with our easy-to-use drag-and-drop process map.

This gives you control of all your documents and automatically sets up the system so work is routed to the right person at the right time.

Task Router

All your documents are scanned automatically ending time-consuming data entry once and for all. Once your process is agreed upon, our property management software will automatically assign tasks to the appropriate person, ensuring all necessary paperwork is available as it is needed. No more missing documents. Your team can carry out their tasks quickly and efficiently.

Business Process Designer

Each team member is allocated tasks in priority order based on the processes you have mapped out.

Managers have full visibility of workflow in real-time and can easily re-assign work if necessary due to holidays, absences or increased workload.

Work queue for accounts payable digital transformation

Frequently Asked Questions

  • What is automated property management?

    Automated property management is the application of digital tools and technologies to streamline and optimize the management of real estate assets. By leveraging automation, data analytics, and smart systems, property managers can enhance operational efficiency, minimize costs, and deliver superior experiences to tenants.

  • How does property management work?

    At its core, property management involves overseeing all aspects of a real estate property, from maintenance and repairs to tenant relations and financial management. Traditionally, this process has been labor-intensive and prone to inefficiencies. However, with the advent of digital solutions, property management has undergone a transformation.

  • What is the property management process?

    The property management process encompasses several key stages:

    1. Acquisition and Onboarding: This involves acquiring new properties and onboarding them into the management portfolio. Digital tools streamline this process by facilitating due diligence, contract management, and documentation.
    2. Tenant Relations: Maintaining positive relationships with tenants is crucial for property managers. Automated communication platforms enable efficient interaction, from leasing inquiries to rent collection and maintenance requests.
    3. Maintenance and Repairs: Timely maintenance and repairs are essential for preserving property value and tenant satisfaction. Automated systems can schedule preventive maintenance, track work orders, and dispatch service providers, minimizing downtime and disruptions.
    4. Financial Management: Property managers must track income, expenses, and budgeting meticulously. Digital accounting software provides real-time insights into financial performance, streamlining budgeting, invoicing, and reporting processes.
    5. Performance Analysis: Data analytics tools enable property managers to monitor key performance indicators (KPIs) and identify areas for improvement. By analyzing occupancy rates, rental yields, and tenant satisfaction scores, managers can make data-driven decisions to optimize property performance.
    6. Compliance and Regulations: Staying compliant with regulatory requirements is crucial in the real estate industry. Digital platforms can centralize compliance documentation, automate regulatory reporting, and provide alerts for upcoming deadlines or changes in legislation.