Dajon can demonstrate that the paperless office is no longer a myth, it is a reality. At Dajon we specialise in helping organisations transition from costly paper orientated systems and processes to a digital system and delivering the full benefits of a paperless office solution.
Compared to a more traditional manual, paper-intensive business process, managing the same process electronically will significantly:
- Increase productivity; we typically see a 30% to 50% improvement
- Save staff time
- Reduce workload
- Reduce costly processing errors
- Reduce the environmental impact of your business
The Benefits of Going Paperless
Since the pandemic many organisations are looking towards home and remote working to help reduce their need to maintain large premises and car parks, as well as to reduce their carbon footprint.
Our paperless office solution supports not only the delivery of productivity gains and increased effectiveness but it also allows documents and data to be shared and processed by staff without the need to be located in the same office, supporting this transition to home or remote working.
Dajon works the way that you work and the way that your business works. There’s no need to change your existing best practice. Simply have Dajon adjust to suit you.
Dajon incorporates rich and powerful functionality behind the scenes in order to streamline your business processes, but it does this without adding complexity. Dajon is smart but not in your face.
Dajon employs a formidable range of security features to protect against all forms of unauthorised access. From the basics, through intrusion protection and data encryption to the very core of the platform.
Dajon provides a complete paperless office solution
Our paperless office proposition enables us to support clients throughout the entire lifecycle, providing a complete and comprehensive outsource service. We are completely flexible and our clients can outsource either some of or all of the processes required to us:
- Secure document collection by Dajon Staff
- Bulk high-speed document scanning services and solutions
- Data capture and data entry attaching metadata to the images to deliver process compliant documentation
- Online document management accessible from any browser with support for workflow rules, keeping implementation timescales and costs to the minimum
- Document storage and archiving in a secure, accessible and controlled environment for the long term storage of sensitive documents, including medical records, legal documents, wills maps drawings tec.
- Secure document destruction we will shred and dispose of any documentation and computer storage media to ensure you remain compliant
- Environmental disposal of waste
In summary, Dajon can provide a complete one-stop shop solution to help organisations achieve the digital office in simple stages that can be implemented in a step by step process.
Business Process Automation
Business Process automation enforces your expertise and brings your business process to life through a desktop, tablet, and/or mobile device. By Automating your workflow and moving information from person to person within your business process, you empower your workforce by providing everyone in the organisation, with the know-how needed to do their job effectively, efficiently, and in a compliant manner.
Empower your organisation to achieve continual improvement and innovation with business process automation. Design a process that resolves your greatest challenges, enforce the process, and engage your workforce by giving them the information needed to achieve astonishing results.
WorkFlow is Process!
Workflow can be defined as the process of completing a series of tasks. A workflow can be very simple and include one person, or it could be a sophisticated and dynamic series of processes among many people, groups or departments.
Business process automation is an area of process improvement in which businesses benefit from higher efficiency, better time management, and a higher level of organisation. Automation eliminates errors in routing, completion, and delivery. The system creates an environment where processes can be completed in a fraction of the time it would take traditionally.
A cost-effective alternative to traditional mailroom services, and a step in the right direction towards a paperless office. Mail digitalisation makes your company more flexible, streamlined, and better facilitating remote working
We are speaking to a growing number of organisations who are looking to deploy an outsourced digital mailroom solution in order to take away the need to manage paper. By delivering electronic copies of inbound mail directly to the desktop of the user, you can save time and money and lower instances of lost items of mail.
You may wish to manage your mailroom services internally, due to the sensitivity of the data – if this is the case, we can provide the skills and technology required to deliver an integrated digital mailroom solution with complete project management and training, using proven capability with a best-in-breed philosophy.
Digital Mailroom solutions
Our digital mailroom solutions provide a complete service; combining our core competencies of workflow management, document management, document storage, digital scanning, data capture and data security to deliver a comprehensive solution.
You can redirect your mail to us for digitisation. The digitised mail can then be distributed easily and quickly throughout your organisation. So wherever your staff are working, they can have access to the mail.
All documents are scanned into our document management system using high-speed production scanners and the workflow capability of our electronic document management system (EDMS). We can then deliver the mail to either individual work queues or departmental work queues for processing.
Our document management system can also interface with your in-house systems such as HR, accounts, order processing etc. Our file management system is browser-based and can be securely accessed over the Internet. You have the option to use the system purely for mail delivery and workflow, however, many of our existing clients also benefit from the reporting, audit/version control and general document management and search capabilities that can be applied to all company documents – including all common electronic formats.
Automating invoice processing can reduce processing costs by over 50%
We provide a complete invoice processing solution; using the very latest technology, tried and tested systems and processes and all of the technical and project skills required in order to deliver a completely tailored solution. Invoice processing can be delivered either as a capability set for in-house management or as a managed service.
By outsourcing your invoice processing, you can significantly reduce resource burden – some of our existing clients enjoy improvements in productivity of more than 50%. More importantly, the actual cost of processing invoices and payments can be reduced by up to 80% through the deployment of our outsourced invoice processing solution.