Backup and Storage

Enhance Data Security with Offsite Tape Storage and Vaulting

Given the importance of data, ensuring your business manages and protects data is crucial for businesses of all sizes. There are various ways of ensuring this but one of the most reliable methods for safeguarding data is through offsite tape storage and vaulting. This practice not only ensures data security but also enhances disaster recovery capabilities as well as control over access. Let’s delve into the specifics of offsite tape storage, offsite tape vaulting, the best practices for storage, and the value of storing backup media offsite.

What is offsite tape storage?

To start, it’s helpful to understand exactly what offsite storage is. Offsite tape storage involves storing backup tapes at a location separate from the primary business site. These tapes, which contain critical business data, are physically transported to and stored in a secure, climate-controlled facility designed to protect them from environmental hazards, theft, fire damage, and other potential threats. This method ensures that even if a disaster strikes the primary site, the data remains safe and recoverable. This service is incredibly important for industries with sensitive data such as legal firms and financial institutions.

What is offsite tape vaulting?

Within this category is vaulting. While storage provides a level of security, offsite tape vaulting is a specialised form that includes additional security and management features. Vaulting services typically involve the regular transportation of backup tapes to an offsite facility, where they are catalogued, securely stored, and periodically rotated. These facilities are often equipped with advanced security measures such as biometric access controls, fire suppression systems, and environmental controls to ensure the integrity and confidentiality of the stored tapes.

What are the best practices for offsite tape storage?

Best practices for offsite tape storage start with selecting a reputable offsite storage provider with robust security and environmental controls. Ensure that the facility is equipped with fire suppression systems, climate control, and advanced security measures.

Regularly transport and rotate backup tapes to ensure that data is consistently updated and accessible. This rotation also makes it more difficult for any parties to steal or damage documents in any way. It’s also crucial to catalogue and label tapes accurately to facilitate easy retrieval when needed. Implementing a chain of custody protocol ensures that tapes are securely handled during transportation and storage, minimising the risk of data breaches or loss.

Where to store backup tapes?

Backup tapes should be stored in a secure offsite facility designed for data storage. These facilities should offer controlled access, environmental protections, and disaster recovery capabilities.

Additionally, if you’re looking for offsite data protection in the UK, you should look for locations based on their distance from the primary business site to mitigate the risk of localised disasters affecting both the primary and backup locations. Additionally, the facility should provide adequate insurance coverage and compliance with industry regulations to protect against potential liabilities. At Dajon, we specialise in this particular area and can provide expert advice and services on offsite tape storage and vaulting. We can also support with regular confidential destruction of data and electronic document management.

What does offsite vaulting apply to?

Offsite vaulting applies to any form of physical media used for data backup, including magnetic tapes, hard drives, and optical discs. It is particularly relevant for industries with stringent data retention and security requirements, such as finance, healthcare, and government sectors. An offsite vaulting service ensures that critical data is securely stored and easily retrievable in the event of a disaster, system failure, or data corruption at the primary site.

Why should backup media be stored offsite?

Storing backup media offsite is essential for several reasons. Firstly, it protects against data loss due to natural disasters, fires, theft, or other catastrophic events at the primary site. Offsite storage ensures that a copy of critical data remains intact and recoverable, providing a vital layer of redundancy.

Additionally, offsite storage can enhance compliance with regulatory requirements for data protection and retention. By storing data offsite, businesses can also improve their disaster recovery and business continuity plans, ensuring that they can quickly resume operations in the event of an unexpected disruption. In an era where data security is paramount, offsite storage solutions offer peace of mind and operational resilience.

Work with Dajon for your offside storage and vaulting

For the ultimate peace of mind, work with our team at Dajon and discover what an experienced firm can do for you. With years of experience providing offsite data storage solutions as well as digital document management and bulk scanning, we are perfectly placed to provide offsite data protection in the UK without the need for a lot of investment in infrastructure. For more information on this valuable service, speak to our team today.