Digital Transformation

The Role of Unstructured Data in Digital Transformation

With the rise of generative AI, a wide range of industries are starting to investigate the value of unstructured data. In fact, in Forbes, it’s been reported that “as much as 90 per cent of [daily] data is defined as unstructured data.”  This is an incredible resource that is not being used to its full potential. Join us as we look at the value of unstructured data and how digitisation and paperless working solutions can help you transform your business.

What is unstructured data?

Simply put, unstructured data is any information that does not have a predefined data model or organisation. This is often data such as documents, multimedia files, and social media posts.

While it presents challenges in processing and analysis, unstructured data holds a treasure trove of opportunities for insights that can be key to decision-making. Most businesses work with social platforms or have text communications that could provide insight into pain points or opportunities. This is often left in paper forms, feedback, reports, and other information that can be difficult to parse.

The challenges of managing data

Given the variety of data and the sheer amount, unstructured data can often be archived and put to one side. This can lead to common challenges such as limited storage, costly search times, and no guarantees when it comes to actionable data.

This is where automation and digitisation can support businesses by automating the mundane and providing teams instant access to actionable insight.

How digitising data transforms businesses

So how do you accomplish this?

First and foremost, digitising physical documents into digital formats and organising disparate data types into recognisable models is key. Mass document scanning and the AI industry provide a variety of ways to accomplish this, while experts (such as the Dajon team) specialise in integrating this data into your existing workflows.

Once these documents have been scanned and ordered, it is much easier for your team to access, edit, and interpret results. Automated tools can also be used to speed up data analysis and visualisation. All this leads to more time for your team to focus on planning and key services while drudge work is automated.

The potential results can then be used to make informed decisions and give yourself a competitive edge, whether with superior customer service, document processing, or identifying targets for the coming quarter.

The future is digital

Digitisation is the future of business, regardless of industry. As companies struggle with a shrinking workforce and consumer demand that expects faster, more accurate delivery, using data is the first step to ensuring success. Companies across the world are investing heavily in automation and AI with PWC’s latest CEO survey stating that “45% of CEOs believe their company will not be viable in ten years if it stays on its current path.”

And it’s easy to see why. Digitally accessible data is easier to store, search, and share, leading to better collaboration and decision-making across departments. It also strengthens compliance with data protection laws and reduces the environmental impact of paper use.

For businesses, the transition to digital is not just a step towards efficiency but also allows companies to safeguard their data more effectively and leverage it in ways that were previously unattainable.

Where to from here?

As technology continues to evolve, so does the landscape of data management. The future points towards more integrated, AI-powered systems that can handle increasing volumes of unstructured data with greater precision and less human control.

This coupled with cloud-based platforms, machine learning, and predictive analytics are set to redefine how businesses manage and gain insights from their data, ensuring they stay competitive in a rapidly changing world. These advancements suggest a shift towards more adaptive, real-time data processing capabilities that could revolutionise industry practices.

Embrace your data with Dajon’s expertise

Actioning enterprise-wide change can be difficult. This is why we suggest starting with a single use case to show your C-suite team, as well as technical teams, the benefits of this investment.

As a specialist in tailored solutions for document scanning, storage, and paperless working solutions, Dajon Data Management is the perfect partner to help you bring about that change. Our experienced team can help you reduce reliance on paper, improve operational efficiency, and enhance data security, all tailored to your existing systems.

Our success stories include helping businesses streamline workflows, achieve compliance, and unlock the value hidden within their unstructured data. We empower organisations to transition from traditional, inefficient data-handling methods to modern, digital-driven processes.

Contact us today to find out more about the potential of data in the digital age and how we can help you with your business and digital transformation.