What is the Difference Between Scanning and Digitising?

Although these terms are sometimes used interchangeably, the following aspects underpin each of them:

– Scanning: This is the process under which physical hard copy documents are converted into digital images. The output produced is essentially a file in the form of an image, which, upon further processing, might not be easy to edit or search for specific information.

– Digitising: This term is more comprehensive, encompassing scanning and subsequent conversion of those scanned images into workable forms. This typically involves OCR within the text to be made searchable and editable. Another way to describe digitising is to convert analog media into a digital format, for example, VHS tapes or audio cassettes.

Put in the simplest of terms, scanning is only one component of digitising. Beyond scanning, digitising requires some additional steps to make digital files functional and workable. Knowing what digitising involves and the alternatives available could guide your decision on managing documents. Doing the scan or using mobile applications professionally would, therefore, result in a better manner of working documents. The level of costs may differ, but investment in scanning and digitising documents in whatever form to be utilised in long-term efficiencies becomes a fundamental way of later accessing information. By drawing a line between scanning and digitising, the files will be fit for specific needs and, therefore, more seamless to transition into a paperless environment.