Document Scanning

How simple changes can help save firms money

Simple changes like investing in document scanning could save firms cash in the long-term.

Businesses looking to save themselves money over the long-term could be wise to invest in document scanning.

Having your information stored electronically removes the need to print off masses of paperwork to distribute to staff and clients.

This should not only protect the environment, but save on printing and paper costs, helping to look after the firm’s bottom line.

According to Siemens product manager for energy management Lee Jones, little things can make all the difference in terms of reducing outgoings.

Speaking at an Energy Services and Technology Association event in Manchester last week (November 3rd), the expert advised bosses to look carefully at where they might be able to make savings.

"Analysing your profile can show you the abuse in your building – you are wasting money. People forget to set the building control system to reflect that there is no-one in on a bank holiday," he said, giving an example.

"Last Christmas, a store in Brixton used the same leading up to Christmas as it did on Christmas Day and Boxing Day – and on Christmas Day it was shut. The BEMS [building energy management system] wasn’t programmed correctly."

Mr Jones noted that there is a work-hard culture in the UK these days, but added that management should take the step of turning things like air conditioning off in the evening to save energy and remind workers that they can go home.

"If there are only a handful of people in there, then you do not need the full system running," the expert claimed.

"These changes don’t cost anybody any money. You can save ten per cent fairly easily just by doing some training."

Aside from the environmental and money aspects, scanning documents means they can be sent instantly via the internet to anywhere in the world, meaning clients and colleagues can read the information they require at the touch of a button.