Cloud storage shouldn’t be a haphazard affair.
Many companies are opting to use the cloud for their records storage, but they could be held back in doing so if they have information scattered around a range of applications and employees who are unsure how to access it.
Dan Waldinger from web-conferencing providers Broterh International told Business News Daily that not only is this confusing, but it can also present a data protection issue if sensitive information is not properly safeguarded.
He instead recommended that companies should choose one service provider or location where they want to keep their records and then use it for everything they need to store.
This way, managers will know where their documents are at all times and the people who need to make alterations will be able to do so very easily.
Mr Waldinger also suggested that employees should be discouraged from using unsecured internet connections when they want to access data in the cloud, even if they want to make the most of the growing trend for working in coffee shops and the like.
Finally, he highlighted the importance of always protecting sensitive data with passwords. Dajon Data Management will allow you to safeguard any documents that you need to with passwords, while we also provide additional security measures for even more peace of mind.
Robert Hamilton from Symantec commented: "Developing and maintaining a simple policy around file-sharing can be a powerful step toward safe cloud application practices."
There may also be a need for reminders about making sure passwords are safe and hard to crack as opposed to being token answers to prompts by computing systems.
A recent study by Ping Identity found that 83 per cent of security professionals violate best practice by using the same password for a wide array of different applications – so if hackers can get into one, they can get into them all.
"Even those most concerned with security aren’t very secure users," warned Ping’s Roger Oberg.