We are specialists in business document scanning
Dajon turns paper records into secure, searchable digital information for organisations across London and the UK. We collect your documents, prepare and scan them in our London scanning centre, and deliver indexed files straight into the system you already use.
From a few archive boxes to thousands, every project runs under ISO 27001 security with a documented chain of custody from your door to your desktop.
Get a Document Scanning Quote
Contact Dajon today for a free no-obligation consultation!
We have used Dajon Data Management for the scanning of our financial records. They have carried out their work in a very efficient and cost effective manner… we highly recommend them
Southwark Council
75m+
Images Scanned
1,225+
Happy Customers
30
Years’ Experience
Nationwide
Service
What our document scanning service includes
Dajon’s professional document scanning service converts paper records into organised digital files that can be searched, retrieved, shared and managed electronically.
We run the whole process as one managed service, so you deal with one team from collection to delivery.
- Preparation, including removing staples, clips and bindings and repairing damaged pages
- Secure collection from your premises, anywhere in the UK
- Scanning on production equipment matched to the document type, up to A0
- OCR to make text searchable, plus indexing by name, date, reference or document type
- Data capture and barcode recognition
- Quality checking before anything is delivered
- Secure delivery into SharePoint, your document management system or a format of your choice
- Return, secure storage or confidential destruction of the originals, as you decide
Our services can support both one-off archive digitisation projects and ongoing document management requirements.
Talk to our Document Scanning Team
Contact Dajon today for a free no-obligation consultation!
What to expect from a scanning project
Buyers usually want to know the same five things before they commit. Here are the answers.
How long it takes
We agree a delivery schedule up front, and urgent files can be scanned and returned first while the rest of the project continues.
What you get back
Searchable PDF as standard, with PDF/A, TIFF, JPEG available, plus an index file in CSV or XML that maps every document to its metadata so it can be loaded into your system without rework.
How your documents are protected
Every box is barcoded at collection and tracked through each stage, so you can see where any record is at any time. Our staff are vetted and our facility is access controlled. Our information security is certified to ISO 27001. Our electronic records processes are audited against BS 10008, the standard for the legal admissibility of electronic information.
How quality is checked
Every batch is checked against the original before release. Anything we cannot scan cleanly, such as damaged, faded or unusual items, is logged and flagged to you rather than silently skipped.
Where the files go
We deliver into SharePoint and other systems or by secure transfer if you prefer to load them yourself.
Document Scanning Services in London
We collect from offices across Central London, the City, Canary Wharf, Greater London and the South East, and scan in our own London facility. No work is subcontracted. With offices in Southwark and Orpington, our team is close enough to collect at short notice and to visit if a project needs scoping on site.
Proven Document Scanning Project
Strettons Chartered Surveyors
700 archive boxes → approximately 6,000 digital records
Dajon helped Strettons convert a substantial paper archive containing internal administration records and confidential client information into an accessible digital resource.
What documents can we scan?
Dajon can digitise a wide variety of business and specialist records.
Most organisations have a mix. We handle archive boxes, financial records and invoices, HR and personnel files, legal and case files, healthcare records, surveys and questionnaires, books and bound volumes, historical archives, photographs, and drawings, maps and plans up to A0. Mixed archives with different sizes, bindings and conditions are sorted and prepared by our team before scanning.
How our Document Scanning process works
1. Collection
We collect from your premises, with every box barcoded and logged.
2. Preparation
Our team prepares documents for scanning, including removing staples, clips and bindings where required. Documents are repaired where needed and sorted into scanning batches.
3. Scanning
Documents are digitised using professional scanning equipment appropriate to the document type and required output. Pages are captured at 300 DPI as standard, 600 DPI for detailed work.
Documents containing personal, commercially sensitive or confidential information require appropriate physical and digital security throughout the scanning process. Dajon’s information security and quality processes are supported by recognised standards, including ISO 27001 and ISO 9001, while our electronic records processes are audited against BS 10008.
4. OCR & Indexing
Optical Character Recognition (OCR) can convert text within scanned documents. Text is made searchable and each document is indexed to your agreed structure.
5. Quality Assurance & Delivery
Files are checked, then delivered securely. Original documents can then be returned, securely stored or confidentially destroyed according to your requirements.
Discuss your scanning project
Ready to start your digital transformation journey? Contact Dajon today for a free no-obligation consultation!
Specialist Scanning Services
For hundreds or thousands of boxes, run as a single managed project with a fixed schedule. Often used for office moves, archive reduction and ending storage contracts.
Store your archive with us and we scan individual files as you need them, so you only pay to digitise what you actually use.
Form design, capture and data output for paper surveys and questionnaires, ready for reporting.
Careful handling and high resolution capture for fragile and historically important material.
Scanning that is ready for what comes next
A scanned page is only an image until its contents are captured properly. If your records are going to feed a search platform, a data migration or an AI tool; they need accurate text, consistent structure and the right metadata from the start.
Because Dajon also runs data migration and AI data readiness projects, we scan with that end use in mind, so you don’t pay twice to make the same records usable.
Proven Document Scanning Project
National Army Museum
Approximately 70,000 historical photographs digitised
Dajon digitised approximately 700 folders containing around 70,000 photographic prints for the National Army Museum, including historical photographs dating back to the late 1870s.
The project required careful document handling, audit trails and specialist scanning of historic material.
Why organisations choose Dajon
Nearly 30 years of scanning business and specialist records, more than 75 million images delivered, and over 1,225 clients across financial services, insurance, legal, healthcare, education and the public sector. Our security and quality are independently certified to ISO 27001, ISO 9001 and BS 10008, and we are Cyber Essentials certified and FSQS registered.
Scanning can run on its own or alongside document storage, confidential destruction and data capture, so the whole archive is handled by one accountable supplier.
75m+ Images Scanned
Extensive experience digitising business and specialist records.
1,225+ Customers
Experience working with organisations across different sectors and document types.
Nationwide Service
Document collection and scanning services for organisations throughout the UK.
Information Security
ISO 27001 certified information security management.
Quality Management
ISO 9001 certified quality management processes.
Complete Service
Scanning can be combined with storage, OCR, indexing, data capture, document management and confidential destruction.
Paying to store boxes you rarely open?
See what your archive is really costing you with our storage cost calculator.
Document Scanning Services London & UK — Dajon
75 million images scanned. ISO 27001 secure collection, OCR and indexing from our London scanning centre. Tell us your volume for a quote.
Service Type: Document Scanning
Frequently Asked Questions
How much does document scanning cost in the UK?
Standard business scanning typically costs between £0.04 to £0.12 per image; depending on volume, preparation and the output you need. Larger volumes cost less per page. Damaged or bound documents, higher resolutions, OCR and detailed indexing add to the price. We quote per project after understanding your volume and records, and our quotes include collection, preparation and delivery, so there are no hidden extras.
Do you provide document scanning across London?
Yes. We collect from businesses in all 32 London boroughs and the City of London, including Canary Wharf, and scan in our London facility. We also collect from organisations throughout the UK.
Can you handle large scale projects?
Yes. We have scanned more than 75 million images, and our projects range from a few boxes to thousands of boxes and millions of pages. Large projects run to an agreed schedule, and files you need urgently can be scanned first.
How do you keep confidential documents secure?
Every box is barcoded and tracked from collection to delivery, giving a documented chain of custody. Our information security is certified to ISO 27001 and our electronic records processes are audited against BS 10008. Originals are only destroyed with your written approval.
Can scanned documents be made searchable?
Yes. OCR converts the text in each page into searchable text, and we index records by fields such as name, date, reference number or document type, so you can find any file in seconds.
Can you scan straight into SharePoint or our document management system?
Yes. We deliver into SharePoint and other systems, with an index file that maps each document to its metadata so it loads without manual rework.
What happens to the original documents?
You decide. Originals can be returned, stored in our secure facility, or confidentially destroyed with a certificate of destruction once you approve.
Are scanned documents ready for AI?
Not automatically. A scanned page is an image until its text and structure are captured accurately. We use OCR, classification and metadata indexing so your records can be used by search platforms, migrations and AI tools without being reprocessed later.
Ready to digitise your documents?
Tell us roughly what you have and when you need it done. We’ll come back within one working day with an approach and a quote.