How to Digitise Paper Documents?

Some of the most important steps in the digitisation process for paper documents:

  1. Preparation:
    • Sort through all records in good condition and sort them into categories or by type; remove staples, paper clips, etc.
  2. Scanning:
    • Use quality scanners, including efficient high-speed document scanners, particularly for ADF bulk scanning.
  3. OCR Processing:
    • Optical Character Recognition (OCR) makes scanned documents both editable and searchable.
  4. File Organisation:
    • Give the scanned documents meaningful file names and maintain a logical structure in the set of folders.
  5. Backup and Storage:
    • Protect digital documents, ideally with backup copies, using cloud storage services that are accessible and reliable.