How do I set up a paperless office filing system?

  1. Organise Digital Folders: Establish a hierarchical folder structure that mirrors the organisation’s workflow and document categories. Use descriptive filenames and metadata to facilitate search and retrieval.
  2. Implement Version Control: Utilise document management software with version control capabilities to track changes and revisions. Ensure that employees are aware of versioning protocols to prevent confusion and errors.
  3. Backup and Security Measures: Implement robust backup and security measures to protect sensitive information and ensure data integrity. Regularly backup digital files to secure servers or cloud storage platforms to mitigate the risk of data loss.