Environment and cost key benefits of document scanning and storage

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According to independent global residential and commercial property consultancy Knight Frank, being more environmentally-friendly and saving money are two important priorities for businesses in the 21st century.

One way that firms could address both issues is to invest in document scanning and storage – this will help them to keep information online, allowing staff and customers to access data electronically, rather than physically. As a direct result, the amount of paper and ink being used to print documents will be cut significantly, therefore helping to cut costs in terms of supplies. Furthermore, the reduction in paperwork should help companies to cut their carbon footprint – in some cases significantly.

When asked if sustainability of a commercial property was becoming increasingly important for occupiers, Knight Frank commercial research partner Darren Yates said: “Absolutely. There are concerns about the environment obviously, and legislation will force buildings to perform better going forward, but it is not just an environmental issue for occupiers – there is a cost issue there as well.”

The expert added that Brits now want to know that the companies they are dealing with operate in a green manner: “[Not only is] there legislation coming in which is forcing builders to become more environmentally friendly, but consumers want the companies that they are buying from to behave in a more environmentally friendly way as well,” he said.

Meanwhile, the Royal Institution of Chartered Surveyors recently reported that the British property sector is falling behind the rest of Europe when it comes to adopting sustainable practices. However, steady improvements have been noted in the industry. According to the report, the biggest driver of sustainability is the growing demand from businesses.

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