Document Archive

Browser interface

Allows documents to be selected one at a a time via a web-browser interface and uploaded into the platform

Directory watcher

Allows multiple documents to be copied into multiple folders on an existing LAN, which are monitored via a WIN32 service and uploaded automatically into the platform.

WebDAV interface

Allows multiple documents to be copied into multiple virtual folders, which map directly into the platform via secure WebDAV transmission across the internet. WebDAV is an industry standard protocol for distributed authoring and versioning.

Document Text Extraction

Plugin support for a range of non-image types

Allows documents to be automatically indexed based on their textual content, irrespective of zonal position, and a set of pre-defined smart rules.

Full text search

Allows documents to be automatically indexed based on their textual content, irrespective of zonal position, and a set of pre-defined smart rules.

OCR support for a range of image types

Extracts textual information from image document types that have been uploaded into the platform and which are supported by the advanced optical character recognition engine.

Document Retrieval

Browser interface

Allows a comprehensive search to be initiated from a web-browser interface with a catalogue of associated document matches. The results can be displayed within the browser or opened in the native application.

Email

Allows a copy of any document within the platform to be forwarded to one or more email recipients.

WebDAV interface

Allows documents to be located via a virtual folder system, which maps directly into the platform via secure WebDAV transmission across the internet.

Document Cloud Hosting

Backup

Provides single point in time atomic backup and recovery.

Replication

Provides database replication, clustering and mirroring, either for the entire repository or a subset based on document type.

Auditing

Provides a comprehensive and encrypted audit trail of all activity within the platform by user, document, action etc.

Security

Provides unmatched security features for solutions of this type.

Document Collaboration

Check-in and check-out

Allows an individual to lock a document for editing such that no other changes can be made until they have completed their modifications.

Version control

Retains an audit trail of all document versions so that a document’s history can be easily traced and compared.

Comments

Allow individuals to add comments against various versions of a document.

Reminder alerts

Reminds an individual or group of individuals when action is required in respect of a specific document, for example expiration of a contract.

Document Indexing

Browser interface

Allows documents to be indexed one at a time via a web-browser interface.

Index file

Allows documents to be automatically indexed at the point of archive via directory watcher or WebDAV. This is achieved by utilising a separate index file containing the appropriate information.

Smart rules

Allows documents to be automatically indexed based on their textual content, irrespective of zonal position, and a set of pre-defined smart rules.

Document Rendering

Plugin support for a range of document types

Automatically generates a rendered representation of all documents archived within the platform that are supported by the document rendering engine. Allows viewing via any browser interface without the need for the native application.

Document Manipulation

Stamping

Allows a stamp to be added to any TIFF document within the portal. This may include specific user-defined information.

Virtual file

Automatically groups related documents together, for example a invoice and it’s associated purchase order.

Collation

Automatically groups related documents together, for example an invoice and it’s associated purchase order.

Document Enterprise Hosting

Active Directory integration

Provides single sign-on in a Microsoft ™ Active Directory environment.

Auditing

Provides a comprehensive and encrypted audit trail of all activity within the platform by user, document, action etc.

Security

Provides unmatched security features for solutions of this type.

Document Workflow

Browser interface

Allows documents to be manually routed into a workflow one at a time via a web-browser interface.

Smart rules

Allows documents to be automatically routed into a workflow based on their textual content, irrespective of zonal position, and a set of pre-defined smart rules.

Email Integration

Archival

Integrates with Microsoft ™ Exchange Server to archive all (or selected) emails.

Smart rules

Provides a comprehensive set of rules to filter emails in or out of the archive, based on criteria such as sender, recipient, content or attachment.

Third Party Integration

Integration

Allows the platform to securely integrate with third-party systems, for example an ERP solution. With integration in place, the platform can provide additional functionality, for example document matching or automatic indexing, based on external information.