Let’s start with cost savings on consumables – the implementation of a document management system will naturally result in a reduction of paper, filing cabinets, ink and printer maintenance fees, but there are also many other potential areas for cost reduction i.e. smaller consumables such as staples, paper clips, hole punchers and binders/folders.
Lessening the adverse impact that a company has on the environment is also a key plus side to going paper-free. Naturally, a reduction in paper usage is great; when companies stop buying paper, the demand for it will decrease, and this in turn might ultimately drive down the supply. Also, by switching to document management software, companies won’t need to use as much electricity and power in the office. Even small printing jobs cost a lot of money - and printers still use up power, even when on standby.
Finally, a digital switch will result in employees saving a lot of time and effort in the long run. With the ability to look up, access and share data via a computer, the need for manual trips to search through boxes and files is eradicated. Employees become more efficient and documents (i.e. invoices/contracts) can be shared internally, or externally, with ease. Invoicing tasks that may have previously taken days to process can be completed in hours – or even minutes!
Dajon are trusted by numerous organisations across the UK and beyond for our competence, integrity and expertise. We are trusted to manage documents for organisations in a range of sectors, no matter what their scanning requirements, from simple scan to complex workflow automation - even for those with the most delicate materials, such as the National Army Museum.